Privacy Policy
Last updated: 27 August 2026
Sander de Wilde Photographic (“I”, “me” or “the Photographer”) respects your privacy and is committed to protecting your personal data.
This Privacy Policy explains how personal data is collected and processed when you visit www.sanderdewilde.com, contact me, book a service or otherwise interact with my business.
1. Who is responsible for your data?
Sander de Wilde Photographic Brussels, Belgium Email: info@sanderdewilde.com
I am responsible for the processing of personal data described in this Privacy Policy.
2. What personal data may be collected?
Depending on how you interact with me, I may process:
- name and contact details;
- email address and telephone number;
- information contained in messages or enquiries;
- booking, assignment and quotation information;
- billing and payment information;
- information necessary to provide photographic services;
- information you voluntarily provide when subscribing to a newsletter;
- technical information about your visit to my website, such as IP address, browser and device information;
- website analytics information, where you have given consent.
I only collect information that is reasonably necessary for the relevant purpose.
3. How is your data used?
I may process personal data to:
- respond to enquiries and requests;
- prepare quotations and organise assignments;
- provide photographic services;
- communicate with clients about assignments;
- issue invoices and administer payments;
- comply with accounting, tax and other legal obligations;
- send newsletters or promotional communications where you have subscribed to them;
- maintain the security and proper functioning of the website;
- analyse website use and improve the website, where you have given consent.
4. Legal bases for processing
Depending on the circumstances, personal data is processed on one or more of the following legal bases under the GDPR:
Performance of a contract For example, when processing information is necessary to provide a photography assignment or manage a booking.
Legal obligation For example, when information must be retained for accounting, tax or other legal purposes.
Consent For example, when you subscribe to a newsletter or consent to non-essential analytics cookies.
Legitimate interests Where necessary for legitimate business purposes, such as communicating with existing clients, protecting the website and business, preventing fraud or enforcing contractual rights, provided that these interests do not override your fundamental rights and freedoms.
5. Cookies and website analytics
The website uses strictly necessary cookies and may use analytics and other non-essential cookies.
Non-essential cookies are only used where you have given your consent. You can accept, refuse or change your cookie preferences at any time.
For more information, please see the Cookie Policy.
6. Who may receive your personal data?
I do not sell or rent personal data.
Where necessary to operate my business, personal data may be processed by service providers acting on my behalf, such as:
- website hosting and website infrastructure providers;
- invoicing and accounting services;
- email and communication providers;
- payment providers;
- website analytics providers, where you have given consent.
These providers only receive information necessary for the services they provide and are required to handle personal data in accordance with applicable data protection law.
Personal data may also be disclosed where required by law or to protect my legal rights.
7. International data transfers
Some service providers may process personal data outside the European Economic Area.
Where personal data is transferred outside the EEA, I take reasonable steps to ensure that an appropriate legal mechanism and safeguards are in place as required by applicable data protection law.
8. How long is personal data retained?
Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected, unless a longer period is required by law.
Information relating to accounting and taxation is retained for the legally required period. In Belgium, accounting documents and supporting documents relevant to taxable income generally have to be retained for 10 years.
Newsletter data is retained until you unsubscribe or otherwise request its removal, unless another legal basis requires continued retention.
Website analytics data is retained according to the settings of the relevant analytics service and your consent.
Other personal data is deleted or anonymised when it is no longer reasonably necessary.
9. Security
I take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse or disclosure.
However, no method of transmission or storage over the internet can be guaranteed to be completely secure.
10. Your rights
Depending on the circumstances and the applicable legal basis, you have the right to:
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of your data;
- request restriction of processing;
- object to certain processing;
- withdraw consent where processing is based on consent;
- request data portability where the legal conditions for this right are met.
To exercise your rights, contact me at:
I will respond to requests in accordance with the applicable GDPR requirements.
11. Complaints
If you believe that your personal data has been processed in violation of applicable data protection law, you may first contact me so that I can try to resolve the matter.
You also have the right to lodge a complaint with the Belgian Data Protection Authority:
Data Protection Authority (GBA/APD) Drukpersstraat 35 1000 Brussels Belgium
More information is available on the website of the Belgian Data Protection Authority.
12. Third-party websites
My website may contain links to third-party websites, such as Instagram, YouTube or other external services.
I am not responsible for the privacy practices or content of those third-party websites. I recommend reviewing their privacy policies when visiting them.
13. Changes to this Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes in my business, website, services or applicable legislation.
The latest version will always be published on this page.
14. Contact
For questions about this Privacy Policy or the processing of your personal data, please contact:
Sander de Wilde Photographic Brussels, Belgium info@sanderdewilde.com